Leave of Absence & University Withdrawal (TUG) Header Image

Leave of Absence & University Withdrawal

Name*
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2. In the menu select My Information.

3. Select Address, Phones, or Emails to review and update your contact information. 






What action are you trying to take?*

Leave of Absence

Undergraduate students may request to take a leave of absence from enrollment in courses for up to two consecutive semesters.  Any student considering a leave of absence but who is enrolled in a major that requires an application or has cohorts should seek advising with the major department before filing for a leave of absence. 

Withdrawal from the University

Undergraduate students planning on leaving APU for more than two consecutive semesters. If you plan on later returning to APU here is more information on our Re-enrollment Policy in the Academic Catalog.


What semester are you requesting to withdraw from?*
How many Fall/Spring semesters are your planning on taking a Leave of Absence? *

Since you selected more than the two consecutive semesters you will need to request an exception.

What semester(s) are you requesting a Leave of Absence?*
The semester I am requesting a Leave of Absence or University Withdrawal for is...*
The second semester is...*
This process was*

Add/Drop dates can be found on the Academic Calendar.


ACADEMIC POLICY

Since this form has been initiated after the Last Day of the Semester, any changes to your academic record would require an exception to policy in the Academic Catalog.



ACADEMIC POLICY

-  If this form is initiated before the Last Day to Drop Classes, as defined by the Academic Calendar, all your classes will be dropped and charges reversed. 

-  If this form is initiated after the Last Day to Drop Classes, as defined by the Academic Calendar, your academic record will reflect the grade of "W" in all your courses and I am responsible for charges as explained in the financial portion of the Academic Catalog. 


Would you like to request an exception to this Academic Policy?*


Exceptions are considered on a case-by-case basis. You must provide a thorough explanation of the circumstances supporting your request and details regarding your attendance. This request will be reviewed by the Office of the Registrar. 

* If you are requesting an extension to your Leave of Absence past two consecutive semesters you will need to request an exception. 


What semester do you plan on returning to APU?*
Have you taken a Leave of Absence prior to this request?*
Do you plan on taking course work at another College/University while on Leave of Absence?*

Follow the steps below to see if these courses will transfer to APU:

1. Create an account on Transferology.

2. Select "Will My Courses Transfer?" or "Find a Replacement Course."

3. Use the search functions to find the course.

4. Verify that the course will satisfy an APU requirement.

5. If the course is not listed on Transferology, check our Articulation Agreements for pre-approved courses from community colleges.

6. If the course does not exist in the above options, obtain the course syllabus and complete a Transfer Credit and Course Substitution Form.

7. If Approved complete the course with a "C-" or higher.

8. After you complete the course, send an official transcript to the Student Services Center.


FINANCIAL AID POLICY

If you have stopped attending classes while the semester was still in session, this affects your financial aid for the semester.

The government and the state requires Title IV and state aid (grants and loans from the federal/state government) to be calculated based on how many days you attended class.

You are eligible for a percentage of “earned” Title IV aid (based on the government’s formula).


Do you wish to decline your Financial Aid for the semester(s) indicated above?*

Reasons you may want to decline Financial Aid:

* If you are transferring to another school for this term you may want to use the Financial aid at your new school.

* If you have grants like Cal Grant or Pell Grant there is limited eligibility and a whole semester’s worth of eligibility will be used.

* There is a limit to how much you can borrow in Direct Loans. A whole semester’s worth of Subsidized Loan eligibility will be used.

Our Student Account Specialist can help answer any questions you might have. You can reach them at 626-815-2020 or ssc@apu.edu. 


(Minimum 600 Characters)
(Minimum 100 Characters)
Exception

Examples of appropriate Supporting Documentation:

- Proof of enrollment at another university

- Pertinent Emails 

- Doctors Notes

- Military Deployment paperwork

- Etc.

Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Supporting Documents*
No File Chosen
File uploads may not work on some mobile devices.
Doctors note, Military Deployment paperwork, etc.
Would you like to be contacted to discuss your Leave of Absence by:
Check all that apply
Would you like to be contacted to discuss your University Withdrawal regarding:
Check all that apply



By signing this form, I am agreeing to comply with all University Withdrawal catalog policies and guidelines found in the Academic Catalog. I understand that this withdrawal cannot be reversed. Should I wish to return, I will contact Admissions to begin the Re-enrollment process.

These include but are not limited to:

1. If the Withdrawal form is submitted before the Last Day to Drop Classes, as defined by the Academic Calendar, all my classes will be dropped and charges reversed. 

2.  If the Withdrawal form is submitted after the Last Day to Drop Classes, as defined by the Academic Calendar, my academic record will reflect the grade of "W" in all my courses and I am responsible for charges as explained in the financial portion of the Academic Catalog. 




By signing this form, I am agreeing to comply with all University Leave of Absence (LOA) catalog policies and guidelines as defined in the Academic Catalog. 

These include but are not limited to:

1. Failure to return at the end of the requested LOA, will result in having to re-enroll in the University and comply with any applicable changes to Admissions, Financial Aid, and degree requirements. 

2. If the LOA form is submitted before the Last Day to Drop Classes, as defined by the Academic Calendar, all classes will be dropped and charges reversed. 

3.  If the LOA form is submitted after the Last Day to Drop Classes, as defined by the Academic Calendar, my academic record will reflect the grade of "W" in all my courses and I am responsible for charges as explained in the financial portion of the Academic Catalog. 


PLEASE NOTE: The date you began the withdrawal process and provided official notification to the institution of your intent to withdraw will be considered the official withdrawal notification date.

Please type your full name.
Date*

Student Services Center Vetting

Requires Registrar Review *

Qualifications for Registrar Review. 

1. Past Semester: Requesting Late Drop or Withdrawal.

2. Current Semester: Initiated after ADD/DROP deadline and requesting to Late Drop.

3. LOA Extension: Requesting more than two consecutive semesters. It does not matter if they took an LOA earlier in their time at APU we are only looking at consecutive terms. 

* You will need to read the student's description for their reason for request for any clarifying information.

Did the student initiate this process during add/drop and not fill out the Financial Policy Section of this request?*
Additional Reason(s) for Leave or Withdrawal
Is this a Graduate or Professional Student?*
Athlete*
International Student*
Graduation Application*
Date*

Registrar Committee Review

Registrar Review
Enrollment Activity
This is followed by "If you have additional questions the following offices are here to support you. "
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Optional File Upload*
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Please type your full name.
Date*

Financial Aid

Please provide explanation if "No adjustment made at this time".
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Date*

International Student Services

Please type your full name.
Date*
Optional File Upload
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This student is not an International Student. 

If this is correct, please select "Submit Form" to move this form forward in the process. 

Housing

Housing Processing*
Please provide explanation if "No adjustment made at this time".
Optional File Upload
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Please type your full name.
Date*

One Card

Meal Plan Processing*
Please provide explanation if "No adjustment made at this time".
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Please type your full name.
Date*

Athletics

Please type your full name.
Date*
Please provide explanation if "No adjustment made at this time".
Optional File Upload
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This student is not a Student Athlete. 

If this is correct, please select "Submit Form" to move this form forward in the process. 

Registrar Processing

Enrollment Processing*
Please provide explanation if "No adjustment made at this time".
Optional File Upload
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Clarifying Email from Department.
Please type your full name.
Date*
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