Leave of Absence or University Withdrawal Header Image

Leave of Absence or University Withdrawal

Student Name*
*

Update your contact information:

1. Log in to home.apu.edu or the APU mobile app.

2. In the menu, select My Profile > Contact Info.

3. Select Addresses, Phones, or Emails to review and update your contact information.

Student Career*

IMPORTANT! Please read and select carefully.

How to find your Student Career:

1. Log in to home.apu.edu or the APU mobile app.

2. In the menu, select Academics > Programs.

3. Your career will be listed at the top of the page.

  • If you have multiple careers listed, refer to the Status column to find the one in which you are "Active in Program."
  • If you are "Active" in multiple careers, then select the career you would like to take a Leave of Absence or University Withdrawal from.


What action are you trying to take?*

Leave of Absence

Traditional Undergraduate students may request to take a leave of absence from enrollment in courses for up to two consecutive semesters (Fall/Spring only; Summer not included). 

Professional Undergraduate and Graduate students may request to take a leave of absence from their program for a minimum of two consecutive terms/semesters (Fall/Spring/Summer included) and a maximum of two years. All students considering a leave of absence should seek advising with the program department before filing for a leave of absence.

For more information, refer to the Leave of Absence policies in the Academic Catalog based on your academic career:

Withdrawal from the University

Traditional Undergraduate students who plan on leaving APU for more than two consecutive semesters (Fall/Spring only; Summer not included) must complete a University Withdrawal. 

Professional Undergraduate and Graduate students who plan on leaving APU for more than two years must complete a University Withdrawal.

For more information, refer to the University Withdrawal policies in the Academic Catalog based on your academic career:

If you are enrolled in multiple programs, please submit a separate Leave of Absence form for each program.

Have you taken a Leave of Absence prior to this request?*
When did you take a Leave of Absence prior to this request?*
What semester are you requesting to withdraw from?*
How many Fall/Spring semesters are you planning on taking a Leave of Absence? *

Since you selected more than two consecutive semesters (not including Summer), you will need to request an exception to policy in the Academic Catalog.

What semester are you starting your Leave of Absence?*
How many Fall/Spring/Summer semesters are you planning on taking a Leave of Absence? *

Since you selected more than six consecutive semesters (or two years), you will need to request an exception to policy in the Academic Catalog.

What semester are you starting your Leave of Absence?*
What semester do you plan on returning to APU?*
The semester I am requesting a Leave of Absence or University Withdrawal for is:*
The second semester is:*
This process was:*

Add/Drop dates can be found on the Academic Calendar.

Are you currently enrolled in classes this semester?*
This includes 16-week, 12-week, 8-week 1, or 8-week 2.
Will you be completing all classes in this current semester?*
Class 1
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Class 10


ACADEMIC POLICY

Since this form has been initiated after the Last Day of the Semester, any changes to your academic record would require an exception to policy in the Academic Catalog.

For more information, refer to the Leave of Absence policies in the Academic Catalog based on your academic career:

For more information, refer to the University Withdrawal policies in the Academic Catalog based on your academic career:



ACADEMIC POLICY

  • If this form is initiated before the Last Day to Drop Classes, as defined by the Academic Calendar, all your classes will be dropped and charges reversed.
  • If this form is initiated after the Last Day to Drop Classes, as defined by the Academic Calendar, your academic record will reflect the grade of "W" in all your courses and you are responsible for charges as explained in the financial portion of the Academic Catalog.

For more information, refer to the Leave of Absence policies in the Academic Catalog based on your academic career:

For more information, refer to the University Withdrawal policies in the Academic Catalog based on your academic career:

Would you like to request an exception to any of the Academic Policies?*

Types of Requests for Exception to Academic Policy: 

1. Past Semester: Requesting Late Drop or Withdrawal

2. Current Semester - Late Drop: Initiated AFTER Add/Drop deadline and requesting to Late Drop

3. Current Semester - Late Class Withdrawal: Initiated AFTER the last day to withdraw from that term.  Please refer to the Academic Calendar.

4. LOA Extension: Requesting more than two consecutive semesters (for Traditional Undergraduate students - It does not matter if they took an LOA earlier in their time at APU as we are only looking at consecutive terms) or two years (for Professional Undergraduate or Graduate students).

Exceptions are considered on a case-by-case basis. You must provide a thorough explanation of the circumstances supporting your request and details regarding your attendance. This request will be reviewed by the Office of the Registrar.


Please reference list provided above.
Do you plan on taking coursework at another College/University while on your Leave of Absence?*

Follow the steps below to see if these courses will transfer to APU (Bachelor's degree students ONLY):

1. Create an account on Transferology.com.

2. Select "Will My Courses Transfer?" or "Find a Replacement Course."

3. Use the search functions to find the course.

4. Verify that the course will satisfy an APU requirement.

5. If the course is not listed on Transferology, check our Articulation Agreements for pre-approved courses from community colleges.

6. If the course does not exist in the above options, obtain the course syllabus and complete a Transfer Credit and Course Substitution Form.

7. If Approved, complete the course with a "C-" or higher.

8. After you complete the course, send an official transcript to the Student Services Center.

Review information on Transferring Professional Undergraduate Courses to see if these courses will transfer to APU (Bachelor's degree students ONLY).


FINANCIAL AID POLICY

  • If you have stopped attending classes while the semester was still in session, this affects your financial aid for the semester.
  • The government and the state requires Title IV and state aid (grants and loans from the federal/state government) to be calculated based on how many days you attended class.
  • You are eligible for a percentage of “earned” Title IV aid (based on the government’s formula).


Do you wish to decline your Financial Aid for the semester(s) indicated above?*

Reasons you may want to decline Financial Aid:

  • If you are transferring to another school for this term, you may want to use the Financial Aid at your new school.
  • If you have grants like Cal Grant or Pell Grant, there is limited eligibility and a whole semester’s worth of eligibility will be used.
  • There is a limit to how much you can borrow in Direct Loans. A whole semester's work of loan eligibility will be used.

Our Student Account Specialist can help answer any questions you might have. You can reach them at 626-815-2020 or ssc@apu.edu.


Requests related to medical or mental health concerns must begin with a request for accommodation with the Office of Accessibility and Disability Resources. Please contact them by emailing disabilityservices@apu.edu. A letter from the Office of Accessibility and Disability Resources must be attached to substantiate your request.

Letter From Office of Accessibility and Disability Resources*
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(Minimum 600 Characters)
(Minimum 100 Characters)

Examples of appropriate supporting documentation:

  • Proof of enrollment at another university
  • Pertinent Emails
  • Letter from the Office of Accessibility and Disability Resources (ADR)
  • Military Deployment paperwork
Supporting Document 1
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 2
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 3
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 4
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 5
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 6
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 7
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 8
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 9
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 10
No File Chosen
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Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 1*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 2*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 3*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 4*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 5*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document6*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 7*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 8*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 9*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Supporting Document 10*
No File Chosen
File uploads may not work on some mobile devices.
Letter from ADR, Military Deployment paperwork, etc.
Would you like to be contacted to discuss your Leave of Absence by:
Check all that apply
Would you like to be contacted to discuss your University Withdrawal by:
Check all that apply



By signing this form, I am agreeing to comply with all University Withdrawal catalog policies and guidelines in the Academic Catalog. I understand that this withdrawal cannot be reversed. Should I wish to return, I will contact Admissions to begin the re-enrollment process.

These include but are not limited to:

1. If the Withdrawal form is submitted before the Last Day to Drop Classes, as defined by the Academic Calendar, all my classes will be dropped and charges reversed. 

2. If the Withdrawal form is submitted after the Last Day to Drop Classes, as defined by the Academic Calendar, my academic record will reflect the grade of "W" in all my courses and I am responsible for charges as explained in the financial portion of the Academic Catalog. 

For more information, refer to the University Withdrawal policies in the Academic Catalog based on your academic career:



By signing this form, I am agreeing to comply with all University Leave of Absence (LOA) catalog policies and guidelines in the Academic Catalog.

These include but are not limited to:

1. Failure to return at the end of the requested LOA will result in having to re-enroll in the University and comply with any applicable changes to Admissions, Financial Aid, and degree requirements. 

2. If the LOA form is submitted before the Last Day to Drop Classes, as defined by the Academic Calendar, all classes will be dropped and charges reversed. 

3.  If the LOA form is submitted after the Last Day to Drop Classes, as defined by the Academic Calendar, my academic record will reflect the grade of "W" in all my courses and I am responsible for charges as explained in the financial portion of the Academic Catalog. 

For more information, refer to the Leave of Absence policies in the Academic Catalog based on your academic career:

The date you began the leave of absence process and provided official notification to the institution of your intent to be on leave will be considered the official notification date.

The date you began the withdrawal process and provided official notification to the institution of your intent to withdraw will be considered the official withdrawal notification date.

Please type your full name.
Date*

Student Services Center Vetting

Student Career*
Please list out what the student has to provide.
Did the student select the right Student Career?*
Is this request for a future term that has not started yet?*
Is this the students first semester in the program?

Send to Registrar Review/Department regardless if the requested a break in policy, as it is their first semester.

Requires Registrar Review *

Qualifications for Registrar Review:

1. Past Semester: Requesting Late Drop or Withdrawal.

2. Current Semester: Initiated AFTER Add/Drop deadline and requesting to Late Drop.

3. Current Semester Graduate or Professional Late Class Withdrawal  Request: Initiated AFTER the last day to withdraw from that term.  Please refer to the Graduate or Professional Academic Calendar.

4. LOA Extension: Requesting more than two consecutive semesters (for Traditional Undergraduate students - It does not matter if they took an LOA earlier in their time at APU as we are only looking at consecutive terms) or two years (for Professional Undergraduate or Graduate students).

*You will need to read the student's description of their "Reason for Request" for clarifying information.

Did the student provide supporting documentation? *
Did the student initiate this process during add/drop and not fill out the Financial Policy Section of this request?*
Additional Reason(s) for Leave or Withdrawal
Graduation Application*
Athlete*
International Student*
LOA for Graduate/Professional student WITH an exception*
LOA for Graduate/Professional student WITHOUT an exception*
UW for Graduate/Professional student WITH an exception*
UW for Graduate/Professional student WITHOUT an exception*
LOA/UW for Undergraduate student WITH an exception*
LOA/UW for Undergraduate student WITHOUT an exception*
Date*

Chair Review

Chair Decision for Leave of Absence Request*
Enrollment Action: Student is a requesting an exception to Academic Policy .*
Enrollment Action for Leave of Absence
Do you approve a time limit extension towards the degree?*
Please provide explanation if "Unfavorable."
Optional File Upload
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Please type your full name.
Email address for student follow-up.
Date*

Dean Review

Dean Decision for Leave of Absence Request*
Enrollment Action: Student is a requesting an exception to Academic Policy .*
Enrollment Action: Student is a requesting an exception to Academic Policy .
Please provide explanation if "Unfavorable."
Optional File Upload
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Please type your full name.
Email address for student follow-up.
Date*

Registrar Committee Review

Registrar Review*
Enrollment Activity
This is followed by "If you have additional questions, the following offices are here to support you."
Optional File Upload 1*
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Optional File Upload 2*
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Optional File Upload 3*
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Optional File Upload 4*
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Optional File Upload 5*
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Please type your full name.
Date*

Financial Aid

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Date*

International Student Services

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Date*

This student is not an International Student. 

If this is correct, please select "Submit Form" to move this form forward in the process. 

Housing

Housing Processing*
Please provide explanation if "No adjustment made at this time."
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Please type your full name.
Date*

One Card

One Card Processing*
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Date*

Athletics

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Please type your full name.
Date*

This student is not a Student Athlete. 

If this is correct, please select "Submit Form" to move this form forward in the process. 

Registrar Processing

Enrollment Processing*
Please provide explanation if "No adjustment made at this time."
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Clarifying Email from Department.
Please type your full name.
Date*
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